Legal

Privacy policy

Effective date: [Effective Date]

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1. Who this policy covers

This Privacy Policy explains how [Company Legal Name] ("CoachWrk", "we", "us") collects, uses, and protects information when you use the CoachWrk website and application, as a workspace owner, staff member, or trainee.

2. Information we collect

Account information you provide directly (name, email, phone number), workspace and membership data (roles, staff invites, trainee roster entries), branding assets you upload (app name, logo, colors), and content you submit through update forms or other product features. We also collect basic technical data such as device and session information needed to keep you signed in securely.

3. How we use information

To provide and operate the service, authenticate accounts, deliver workspace branding to the correct trainee devices, communicate with you about your account, and maintain the security and integrity of the platform.

4. How information is shared

Information within a workspace (e.g. roster, staff roles) is visible to other members of that workspace according to their role and permissions. We do not sell personal information. We may share information with service providers who help us operate the platform, or where required by law.

5. Local storage and sessions

The CoachWrk web app stores session tokens in your browser’s local storage to keep you signed in. Clearing your browser data will sign you out.

6. Data retention

We retain account and workspace data for as long as the account is active, and as needed to comply with legal obligations, resolve disputes, and enforce our agreements.

7. Your choices

You may request access to, correction of, or deletion of your personal information by contacting us at [Contact Email]. Workspace owners are responsible for managing trainee and staff data within their own workspace.

8. Security

We use technical safeguards including password hashing and mandatory two-factor authentication for workspace owners to help protect accounts. No system is completely secure, and we encourage you to use a strong, unique password.

9. Children’s privacy

CoachWrk is intended for use by adults managing or participating in a coaching business. It is not directed to children under 13.

10. Changes to this policy

We may update this policy from time to time. Material changes will be communicated through the app or by email.

11. Contact us

Questions about this policy can be sent to [Contact Email], [Registered Address].